Country programs for co-operation countries give rise to project ideas. Project preparation is the process of analyzing and developing a project idea into a final project ready for implementation. The product of this process is presented in the form of a Project Document. The Project Document forms the basis of the bilateral project agreement and the contracting of external assistance for the project.

This manual describes the typical process leading to the Final Project Document as well as the expected (and mandatory) format of this primary product: The Project Document, whether draft or final. During the process, a number of additional outputs are necessary to ensure accurate documentation and the facilitation of dialogue and Quality Assurance.

The manual draws on many years of international project development experience that may be summed up in the adage – prior participatory planning prevents poor project performance. Thus, the manual relies on proven tools, procedures and processes in an attempt to develop projects which, when implemented, are relevant, impactful, effective, efficient and sustainable.